Department Forms and Resources

Travel and Entertainment

Various Travel Forms

Entertainment Forms

Purchasing and Accounts Payable

Payroll and Personnel Forms

Academic Personnel

MAE Student Team and Club Forms

To be eligible for department and College of Engineering funding, the group must be registered with the Center for Student Involvement and maintain Registered Student Organization (RSO) status.


Requirements: Complete and submit two forms below and attend a safety training before participating in the program or activity. Contact Krasen Kovachev, safety officer, for training:

Other Resources

Setting Up a Temporary Affiliate Account

  • Step 1. The sponsor (or their proxy) begins the process.
    Any UC Davis employee can sponsor an affiliate. Though, historically, the sponsors have been tech leads or departmental MSOs. To initiate the process, visit the TAF web site ( and enter your Kerberos username and password. You (the sponsor) will be taken to the landing page. On this page, the sponsor clicks "Create a TAF" and enters the following information: the proposed affiliate's name and email address, the TAF expiration date, the sponsoring department, the category that best describes the affiliate and finally any comments for the affiliate. When this page is completed and the terms and conditions have been accepted, the proposed affiliate will receive an email (at the address entered by the sponsor) inviting them to complete their portion of the Online TAF.
  • Step 2. The proposed affiliate verifies their information.
    The proposed affiliate verifies the information submitted by the sponsor and enters their identification and contact information (they have the ability to change their email address if another email is preferred). Before the proposed affiliate agrees to the terms and conditions at the bottom of this page, they can enter comments to be routed back to the sponsor before the sponsor verifies the proposed affiliate's information.
  • Step 3. The sponsor verifies the proposed affiliate's information.
    The sponsor will receive an email containing comments (if any) and a link to Step 3 in the process. This step is to verify that the proposed affiliate has completed their information correctly. The sponsor will click the "continue" button at the bottom of the page and the form will be forwarded to the page where an approver is selected.
  • Step 4. The sponsor selects an approver.
    There are two ways to select an approver. The simplest is to select from a pre-populated pull down menu of authorized approvers. If the appropriate person is not listed in the approver list, the sponsor is prompted to designate an approver which is vetted by ITX and either added to the approver pull down menu or denied. Once an approver is selected and comments (if any) are entered for the approver, an email is sent to the approver with a link routing them to the final approval page.
  • Step 5. The approver approves/denies the proposed affiliate.
    If the proposed affiliate is approved, they will receive an email containing pertinent information and a link to the Computing Account webpage where they can create their account. If they are denied, the sponsor is notified.